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Council proposes Bylaws revisions for adoption at PATU Annual Meeting

Jul 20, 2018
Periodically, Council Bylaws are reviewed to determine their relevancy to the effective operation of Council business and changes are proposed when provisions must be made

Periodically, Council Bylaws are reviewed to determine their relevancy to the effective operation of Council business and changes are proposed when provisions must be made to bring them into line with the efficient conduct of Council business.

The following Bylaws revisions as indicated in bold italic text and approved by the Executive Committee are proposed for adoption at the PATU Annual Membership Meeting on September 8, 2018. For a complete copy of the current Council Bylaws, see the Documents page at www.patrout.org.

ARTICLE III, Section 3 – Executive Vice Presidents

     (Par. 1)  The Council shall have two (2) Executive Vice Presidents. Each shall be an ex-officio member of  one half of the Standing Committees. They shall make sure that their Committees meet in a timely manner, and that Committee quarterly reports are submitted to the President and Secretary for inclusion in the Executive Committee packet at least one week prior to Executive Committee meetings, with action items highlighted. When Committee Chairpersons cannot attend Executive Committee meetings to give their quarterly oral report, their Executive Vice President may do so. They shall also facilitate communication between Committees and Chapters needing advice and aid. Executive Vice Presidents shall assist the President in filling open positions on their Committees, especially those requiring expert counsel. The Council President has the exclusive right to assign each Executive Vice President the Committees he or she is responsible for, following the Annual Membership Meeting elections.                                  

     (Par. 2)  Each of the two (2) Executive Vice Presidents shall also be responsible for oversight and accountability for those Regional Vice Presidents as mutually determined and agreed to. The Nominating Committee will make every effort to identify two (2) qualified candidates for election by Council, one of whom resides in the eastern part of the state, and the other in the western part of the state. 

     (Par. 4)  Executive Vice Presidents shall be responsible for filing quarterly activity reports with the Secretary at least one week prior to Executive Committee meetings, as well as ensuring that Regional Vice Presidents submit quarterly activity reports accordingly, with action items highlighted.

ARTICLE III, Section 4 - Regional Vice Presidents    

                               (Par. 1)  The number of Regional Vice Presidents shall correspond to the current number of geographical regions as designated by the Executive Committee. Each Regional Vice President shall be assigned to the Chapters shown within the geographical boundaries of his or her Region as shown on the Chapter Map (Addendum A) attached hereto and made a part hereof. The Regional Vice President of each designated Region shall be a resident thereof. Regional Vice Presidents shall provide support and coordinate the activities of Chapters within the designated Region. Regional Vice-Presidents will be responsible for filing quarterly activity reports for their respective Chapters with the Secretary at least one week prior to Executive Committee meetings, with action items highlighted.

     (Par. 3)   Regional Vice Presidents shall hold at least one (1) Regional meeting per year, preferably at least six (6) weeks prior to Council's Annual Membership Meeting, for the purpose of selecting a nominee or nominees for the position of Regional Vice President to serve for the ensuing fiscal year. When Regional meeting dates cannot be scheduled within that time frame, Regional meetings can be scheduled to coincide with the date of the Annual Membership Meeting. The nominee or nominees for Regional Vice President shall be voted on at Council’s Annual Membership Meeting, to be decided by a majority vote of the Chapters present from that Region, with each Chapter submitting one (1) vote. In the event that there is more than one (1) nominee and a tie vote results, the winner will be selected by the President.